Global Overview - OpenApply

School Admissions Management System

OpenApply is a School Admissions Management System seamlessly guiding parents from first enquiry, through admissions and into enrolment at your school. With OpenApply your school admissions office can spend less time handling paperwork, collecting documents, and performing other admin work and more time on connecting with prospective families to enrol mission-appropriate students for your school.

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Enquiry

Each school’s unique landing page provides important admissions information and allows several entry points into the admissions process:

Enquiry Form

Customisable fields
Data validation
Age calculator
Multiple siblings

Admission Event

Tours, open days & other events
Flexible scheduling
Instant registration with capacity limits
Auto-assign event hosts

Application Form

Conditional logic
Pre-populated data
T&C and e-signature
Online application payments

Google Analytics

Integration with Google Analytics allows your school to track where your applicants come from and their activity on your site. Use these insights to make data-driven decisions about marketing, process improvements, and to attract the best-fit students for your school.

Parent Communication

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Communicate with parents directly from the system

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Consolidate all communication in one place, providing transparency for the school and parents

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Automate personalised notifications to reduce admin work and keep parents engaged throughout the enquiry process

Understand Your Enquiries

Automated analytics tell you all you need to know about your enquiry pool.

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What neighbourhood, region, or country are your applicants from?

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What companies do their parents work for?

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How did they hear about your school?

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What enquiry trends are you seeing across year levels?

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Admissions

OpenApply covers every step of the application process

Process Management

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Internal task tracking

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Flexible applicant pool filters

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Custom tags

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Internal team communication

Online Applicant Review

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Consolidated review interface

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Easy access and navigation for reviewers

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Customisable review rubrics

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Automated reviewer allocation

Agent Access

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Dedicated agent login and account

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Track agent submissions

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Automated analytics to review agent performance

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Bulk communication with agents

Enrolment

OpenApply’s support for your admissions process doesn’t stop at the offer of admission. Use OpenApply to manage all the steps of your enrolment and re-enrolment processes.

Enrolling Students

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Collect enrolment documents and forms

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Parents pay enrolment deposits

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Push information to your SIS or other internal systems

Analytics

After each admissions season, take some time to review your processes. OpenApply offers analytics and insights to help you improve.

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Conversion funnel

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Nationality & language breakdowns

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Referral source

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Custom analytics

Manage your annual
re-enrolment through OpenApply!

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Automate notifications to parents

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Confirm for all siblings at once

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Customise forms for updated data

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Track enrolment analytics and view open places by year level

Manage your annual re-enrolment through OpenApply!

Automate your Admissions and Marketing Lifecycle with the OpenApply and Finalsite integration!

Data from OpenApply enquiries, events, and applications flow to Finalsite’s inbound marketing suite where you can automate email workflows and continuously engage parents throughout the admissions process.

Automated engagement keeps your school top-of-mind during important decision-making times.

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Other OpenApply Integration Partners

WeChat

Integration
As part of our commitment to enhancing the admissions experience for schools and parents in the Greater China region, OpenApply integrates with WeChat in a variety of ways, including WeChat Mini Programme, WeChat Pay, and a login with WeChat feature.

iSAMS

Partner and Integration
iSAMS is a web-based single interface MIS, designed by teachers specifically for schools. OpenApply’s integration with iSAMS enables schools to reduce manual data entry and streamline their internal workflows.

IDAT

International Admissions and Diagnostic Testing
IDAT provides a comprehensive admissions and diagnostic test designed specifically for schools accepting international students. OpenApply’s integration allows parents to register and pay for test online, directly though the OpenApply checklist.

Admissions Professional Development with OpenApply!

Annual Conferences

Held twice per year
Professional development geared towards all admissions staff, from novices to experts
Practical sessions focused on best practices and trends in international school admissions
Networking opportunities to learn from your peers

International Admissions Bulletin

Published annually in digital and print with 60+ pages of content
Insights into admissions trends around the globe
Written by international school admissions staff for international school admissions staff
Contact [email protected] to contribute

Quotes

Laurent Arnould, International School of Luxembourg

"The International School of Luxembourg's management team are extremely impressed with the deployment of OpenApply for re-enrolment. We've received over 80% of responses within the ﬁrst week (which had previously taken 3 weeks), giving us a clear and accurate picture of next year's enrolment which is of great value to us. Our parents found the system easy to use on all devices, and our admissions team found the email reminder function highly beneﬁcial. From an IT perspective, we are very happy with the response times and availability of the system especially under high load. In conclusion, it's a great success!"

Barbara Camenzind, International School of Schaffhausen

“Excellent service as always, quick and extremely friendly people on the back end!... Thank you very much for your reply and help offered, we appreciate OpenApply's very quick response time!”

Wendy Van Bramer, UWC Thailand

“I want you to know that I appreciate the OpenApply webinars very much and have watched some live and even more after the fact. The customer service and continuing education of OA has been wonderful. Thank you for your continued support and encouragement.”

Natalie Wolfe, International School of Indiana

“The OpenApply Support team is exemplary and are always a call or email away to help! OpenApply has increased our eﬃciency as a team, and oﬀers metrics and analytics that would take hours on end to extrapolate prior to this system. Our team is far more eﬀective and much more personally connected with our families because we can share tasks to support one another in timely follow up. I highly recommend OpenApply to other Admissions Professionals.”

Dan Egerov, The International School of Azerbaijan

“This year has been the smoothest year on transitioning to the next academic year. Despite all the changes made to the process, the support has been wonderful and I'm happy to have a super seasoned team who all know how to use ManageBac and OpenApply.”

Statistics are taken from a survey of 350 OpenApply users.

Average time saved by admissions team using OpenApply, as compared to their previous admissions system:

Our admissions teams save 66% of their overall time by using OpenApply:

Percent of Time Saved by Admissions Teams with OpenApply:

World-Class Training and Support

Help Centre

24/7/365 across any device

Telephone

24 hours Monday-Friday

Email

24 hours Monday-Friday?with dedicated weekend staffing

Video

Self-Service to meet your style

Other Products & Services by Faria Education Group:

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